Accounts Payable Blanket Order Layout

Blanket Order File Layout

Each record in the voucher load file has a record-type and a record-data field whose format is determined by the record type. There are six record types:

• H The batch header. This must be the first record in the file and only one batch header is allowed per file.
• P The PO record.
• A The accounting record. At least one account record must follow a PO record.

The following tables specify the format of each of these records. Note: Fields of type DECIMAL must include the decimal point (.) and the negative sign (-), if needed, in the field. For example, a field defined as DECIMAL 3.2 will be 6 bytes long and can contain values in the range -99.99 to 999.99. Date fields must be in the format CCYY-MM-DD.

Blank Order Input File Format - Every record in the file must have this format
Field Name	Field Type	Field Size	Notes
Record-Type	CHAR	1	H, P, A
Record-Data	CHAR	284	The format of this field will vary depending on the record-type.

Record-Data Format for Batch-Header Record (Record-Type = 'H') - This record must be first and there is only one header record allowed per file.
Field Name	Field Type	Field Size	Notes
Origin	CHAR	6	Assigned to you by Financial Services.
PO-Count	NUMBER	5	The number of PO records in the batch.
Batch-Total-Amount	DECIMAL	14.2	The total for all vouchers in the batch.
Return-Email-Address	CHAR	256	The e-mail address to which a report of this batch will be sent after it has been processed.

Record-Data Format for PO Record (Record-Type = 'P')
Field Name	Field Type	Field Size	Notes
PO-Id	CHAR	10
Invoice-Id	CHAR	16
Invoice-Date	CHAR	10

Record-Data Values for Accounting Record (Record-Type = 'A') - Each record of this type belongs to the most recently processed voucher-line-item record.
Field Name	Field Type	Field Size	Notes
Account	CHAR	6
Fund	CHAR	5
Organization	CHAR	6
Program	CHAR	5
Budget-Year	CHAR	4
Sub-Class	CHAR	5
Project	CHAR	15
Amount	DECIMAL	13.2
Speed Type	CHAR	10