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Campus Subsystem Electronic Feeds

Updated: October 17, 2006

The General Ledger receives journal entries electronically from multiple campus sub-systems. These journals are identified by a journal ID (that begins with 3-5 letters followed by unique identification numbers, usually sequential) and the journal date.

Following is the frequency these systems transmit entries to the General Ledger.

Journal ID Prefix	Journal Description	Frequency
AMADJ	Asset Adjustments & Transfers	One Per Month
AMRET	Asset Retirements	Varies
AMDEPR	Depreciation Expense	Varies
APACR	AP Accruals	Generally Daily
APCAN	AP - Cancel	Varies
APCLS	AP - Close	Varies
APPAY	AP - Payment	Generally Daily
AUXMT	Aux Maintenance	One Per Month
BKS	Bookstore	One Per Month
CASHN	Signature Card	Mon-Fri (Excluding Holidays)
CASHN	UCA Cashiering	Mon-Fri (Excluding Holidays)
CASHN	Detail Cashiering	Mon-Fri (Excluding Holidays)
CCS	Chemistry Stores	Mon-Sat *Sun if Month-end
COURE	Courier Services	One Per Month
DCE	Division of Continuing Educ	Daily
DCE9XXXX	Division of Continuing Educ	Generally Daily
DCEEQPTINV	Division of Continuing Educ	One Per Month
DCEFSmmyy	Division of Continuing Educ	One Per Month
DCEISmmyy	Division of Continuing Educ	Generally One Per Month
EATEC	Dining Services	Generally Daily
ECRCD	Electronic Credit Card	Daily
EXT	Travel	Several Daily
GASCY	Gas Cylinders	One Per Month
INFmmddyy	InfiNet Student Deposits	Daily
INV	Inventory Transactions	Generally Friday and last day of month
JCHAP	Jerusalem Center	One Per Month
JCMDB	Jerusalem Center	One Per Month
JCPAY	Jerusalem Payroll	One Per Month
LAU	Laundry	One Per Month
LDSP	LDS Philanthropies	One Per Month
MAI	Mail & Print Services	One Per Month
OIT	Office of Information Tech	One Per Month
PAYBWK	Payroll Staff	Two or Three Per Month
PAYMTH__4	Payroll Fac/Admin	One Per Month
PCARD	Purchasing Card	One or Two Per Month
PG	Publications and Graphics	Varies
PHP	Physical Facilities	One Per Month
PMPC	PMPC Cashiering System	Mon-Sat
PYA	Payroll Accrual Reversal	One First of Month
	Payroll Accrual Staff	One Last of Month
SAR	Student Auxil Acc Rec	Varies
SAS	SAS Journal Entry	Varies
SAS	Signature Card Entries	Daily
SAS	Cashiering System	Daily
TST*	Testing Center	Only on Semester End, April-June-August-December
UCA	University Accounts	Generally Daily

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