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Financial Services

General Ledger - Campus Subsystem, Journal Source Codes

As of November 8, 2006 - Changes to Craig Larson, C-249 ASB, 2-8062

Journal Source Originator Line Reference Line Description Direct Questions
205 & 206 Jerusalem Center Multiple uses:
1. Check #
2. Journal Entry #
3. Routine Entry #
4. DEPOSIT"
5. "PC-1" and "PC-2 for petty cash
6. "BANK"
for currency conversions
7. "BANK CHARGE" for bank charges
8. "DIR PAY"
for direct charges to Israeli bank account
9. "CASH"
for cash and petty cash adjustments		 Brief Description of entry purpose. For checks, this would include name of payee. Carl Bailey 2-3614
B355 ASB
210 Publications & Graphics Job Number Brief description of entry purpose. Natalie Miles, 2-4137, 218 UPB
212 OIT Billing System Month and date of billing Line Description is OIT BILLING SYSTEM. Detail to reconcile this charge is provided by ITS to each department via a monthly billing statement. Commonly billed or credited items include: telephones/pagers/radios, long distance, file server, internet and data networking services, media project services
(audio-visual-lighting design and service, cable, tape duplication, tape sales) media equipment delivery, engineering installation and maintenance.		 Janice Foutz 2-4069
216 Physical Facilities Billing "SEE PFBILL" Description is not provided in GL reporting. Detail reconciling this charge is provided by Physical Facilities to each department via a monthly billing. Commonly billed or credited items are work orders, vehicle rentals, surplus sales and miscellaneous sales transactions. Diane Jacobson
2-5502, 208 BRWB
217 Asset Management Transactions BYU Tag # Equipment Purchase, Sale, Account (Ownership) Change and Transfers are described in the line Description Ben Wake 2-9766 C-249 ASB
Journal Source Originator Line Reference Line Description Direct Questions
228 LDSP Cash Feed LDSP Batch Number Donor Name Moyle Greenwood 2-7237 B-72 Anna Peacock 2-5996 D-280 ASB
234 Continuing Educ-Legacy Cont Educ System Ref # Participant Name Jonathan Spackman 2-6013
235 Continuing Educ-Oracle Cont Educ System Ref # Participant Name Jonathan Spackman 2-6013
241 Bookstore Sequential Batch Number "BOOKSTORE CHARGE". Detail reconciling this charge is provided by the Bookstore to each department via a monthly statement. The statement identifies date, transaction number, items purchased/returned, discount applied and tax amount. Bookstore Customer Accounts 2-2470
246 PMPC PMPC Transaction Date, Sales Areas Diane Foerster
2-2809
251 Life Sciences - Stockroom Transaction identifier for item being sold Description of items purchased Brian Johnson 2-5683 133 WIDB
252 Life Sciences - Instrument Shop Work Order Number INSHOP, date, work order number Jim Armstrong 2-3235 285 NICB
254 InfiNet Student Deposits ACH Types, Merchant IDs Tender Types Terry Freek 2-4759 D-148 ASB
256 Purchasing Card PaymentNet Transaction Number Vendor Name Mac Hafen 2-7801 Maryanne Draney 2-4702
Journal Source Originator Line Reference Line Description Direct Questions
258 Cashiering CashNet Transaction Number Payee, Customer, Department John Leatherwood 2-7785 D-155 ASB
260 Payroll Usually blank, occasionally BYU ID# PAYROLL SUMMARY or name of deduction item Shannon Reid Morgan
2-6349
Journal Source Originator Line Reference Line Description Direct Questions
264 Payroll Accrual BYU ID# Employee Name Shannon Reid
2-6349
265 Payroll Accrual
Reversal		 BYU ID# Employee Name Shannon Reid
2-6349
272 UCA Accounts Receivable UCA UCA Transaction Summary Dennis J. Heggem 2-6629
274 Travel Trip Plan number or Expense Report number. Travelers name Eric Smith 2-2925 Nancy Clark 2-7009
Journal Source Originator Line Reference Line Description Direct Questions
276 Chemistry Customer Identifier or demurrage (DEM + customer record #) or Special (SPL + customer record #) Customer Name Gypzy LindH 2-3487, 2-3846
278 Central Stores Gas Cylinders Order Number STORES CYL CHARGE
Purchases of cylinders from Central Stores		 Brent Swasey
2-6441
281 Laundry Not used DRY CLEANING, UNIFORM RENTAL, UNIFORM RENTAL RENTAL REMOVALS, SALE OF ITEMS and PE LAUNDRY charges 2-2518
282 Central Stores Order Number STORES INV CHARGE
Purchases from Central Stores		 Brent Swasey
2-6441
Journal Source Originator Line Reference Line Description Direct Questions
283 Dining EATEC Transaction Number Dining Services Sales and Transfers **Robert Smith 2-4578**
284 Mail & Print Services Batch and Line item number "MS CHG FOR CUST #"
Mail Services charge and the Mail Services customer number.		 Roma Hardy
2-6067
286 Courier Courier System Order Number COURIER CHARGE
BYU Courier deliveries		 Dennis Miner 2-6443
287 Auxiliary Maintenance Order Number AUX MAINT INV CHARGE MAINT LABOR CHARGE Dave Boekweg 2-3098
288 Central Stores Frozen Foods Stores Frozen System
Order Number		 FROZEN FOODS CHARGES
Food Purchases		 Brent Swasey 2-6441
Journal Source Originator Line Reference Line Description Direct Questions
290 SAS Journal Entries When JOURNAL ID begins with "SAS" Reference is entry ID number. When it begins with "SAR" Reference is invoice number For "SAR" journal ID numbers, Description is Customer ID, Invoice Number, and Invoice Date Journal entries created by SAS personnel For Journal ID beginning with "SAS"
Glenn Smith 2-3867 For Journal ID beginning with "SAR" Mike Bridenbaugh 2-8379
291 Signature Card & Dining Services Not used Date and location of transaction
These transactions relate to signature card charges and sales and dining services daily sales entries.		 Glenn Smith 2-3867
292 SAS Accounting Daily Sales Locator Codes, Merchant Ids Tender Types, Transaction Dates, Sales Areas Vaughn Johnson 2-6940 110A SASB
296 Testing Center "TESTING" "SEMESTER CHARGES"
Testing semesterly billing identifies the semester to which the billing relates		 Bud Wood 2-6123
Journal Source Originator Line Reference Line Description Direct Questions
ALO Electronic Allocation entries No line Reference. Header Reference is provided from the allocation step Various, provided from allocation step. Accountant responsible for speedtype's beginning two numbers
AP (Journal ID's beginning with APACR) Accounts Payable System Where Purchase Order originated the transaction: First line of transaction: Line Reference =Vendor Invoice Number Header Reference = Vendor Invoice Date Additional lines of transaction- Line Reference = BYU P.O. # Header Reference = Voucher ID Number which is useful to access information in the AP system Where Purchase Order DID NOT originate the transaction: Line Reference = Check Requisition number or vendor invoice number Header Reference = Voucher ID Number which is useful to access information in the AP system
 Vendor name
Item purchased per the P.O. Vendor name		 For document copies contact Accounts Payable
2-3845 Other Questions could be directed to the Accountant responsible for the speedtype's beginning two numbers
Journal Source Campus Source Line Reference Line Description Direct Questions
BUD Budget Entries Various Various 2-4097
ENC Non-purchasing system encumbrance entries Various Travel System provides travel application number. Other entries are usually corrections which use original encumbrance number Various Accountant responsible for speedtype's beginning two numbers
ONL Online entries, typically corrects chartblock errors Various Various Accountant responsible for speedtype's beginning two numbers
PCA Post Close Adjustment entries for year end Various Various Accountant responsible for speedtype's beginning two numbers
PUR (Journal ID begins with POENC for Purchase Order Encumbrances -or- POREV for encumbrance reversals) Purchasing System BYU P.O. # Vendor name Purchasing Department
2-3471

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