- Organizations & Services
- Services
- Organizational Charts
- Directory and Contact List
- Forms
- Chartfield Setup and Maintenance
- Journal Entry and Budget Adjustment
- Journal Entry Template (Sept 2009)
- Journal Entry Template Instructions
- Journal Entry Example
- Electronic Budget Adjustment Form 17Sept09 xls03
- Electronic Budget Adjustment Form 17Sept09 xls 07
- Electronic Budget Adj- Instructions
- Electronic Budget Adj- Training Module
- Auxiliary Budget Upload
- Campus BUY/SELL Journal Entry Example
- Equipment Related Forms
- Petty Cash and Gift Card
- Petty Cash Application (Dept)
- Petty Cash Procedures (Dept)
- Petty Cash Application (Research Subjects)
- Petty Cash Procedures (Research Subjects)
- Petty Cash Reimbursement Form
- Instructions for Petty Cash Reimbursement Form
- Change Fund Application
- Change Fund Procedures
- Cash & Gift Card Disbursement Documentation Forms
- Agency/I-20 Forms
- Other Forms
- AP Upload
- AP Upload Example
- AP Upload Instructions
- Asset Write-off Request
- Balance Sheet Reconciliation Template
- Independent Contractor Fast Track Categories
- Independent Contractor Long Form (Original) Contract - over $600
- Independent Contractor Questions
- Independent Contractor Short Form Contract - under $600
- Independent Contractors FAQ's
- Inventory Observation
- Investment Pool Form Instructions
- Investment Pool On-line Form
- Loss Report
- Lost or Missing Receipt Affidavit
- Reporting
- Business Objects (WEBI)
- Other Reporting Tools
- Physical Plant Work Orders
- Imaging
- Policy in Practice
- Policies
- Accounts Receivable Procedures
- Asset Write-off Policy
- Asset Write-off Policy (Final Procedure)
- Capital Equipment Policy
- Capital Equipment Procedures Manual
- Check Cashing
- Electronic Documents
- Financial Document Retention Procedures
- FACTA Compliance Program and Procedures
- Inventory of Products and Supplies
- Meals and Hosting Policy
- Payroll Procedures
- Moving Policy Procedures
- YE Payroll Corrections Memo
- Policies
- Documentation
- Internal
- Archives
- Fin Search
- Document Setup Search
Program
The Program chartfield is a reporting attribute assigned to Operating Units identifying its functional category or activity. Program codes are used by Financial Services to organize certain monthly and annual financial reports. Program codes are organized into seven major categories:
Instruction and Academic Support (1000 series)
- 1000 - Instruction and Academic Departments
Instruction Awards
- 1020 - Instruction Awards
Student Mentoring
- 1050 - Student Mentoring
Continuing Education
- 1100 - Continuing Education
Library
- 1400 - Library
General Academic Support
- 1500 - General Academic Support
Public Service
- 1700 - Public Services
Education Related
- 1800 - Activities Relating to Educational Departments
- 1810 - Research
- 1820 - Student Services
Executive MBA Program
- 1900 - Executive MBA Program
International Study Programs
- 1950 - International Study Programs
Research and Creative Work (2000 series)
- 2000 - Regular at Full Facilities and Admin Rate
- 2010 - Combined On/Off Campus F&A Rate
- 2020 - Exempt from Facilities and Admin
University Research
- 2100 - Academic Department Research
- 2110 - Graduate Studies
- 2120 - Institutional Studies
- 2130 - Research Administration
- 2140 - Special Research Appropriation
- 2150 - Technology Transfer
- 2160 - Waived Indirect Cost
- 2200 - Other University Research
Financial Aid and Student Services (3000 series)
Student Aid
- 3000 - Student Aid
Student Services
- 3500 - Admissions & Records
- 3520 - Student Life Programs
- 3530 - BYUSA
- 3540 - BYUSA Student Life
- 3590 - Other Student Services
General and Administrative (4000 series)
General and Administrative
- 4000 - General and Administrative (Restricted/Designated)
- 4030 - Royalties
- 4040 - President's & Vice Presidents' Offices
- 4050 - Financial Services
- 4060 - University Relations
- 4070 - Public Communications
- 4080 - Associate Academic Vice-President
- 4090 - Human Resource Services
- 4095 - Information Technology
- 4100 - Information Systems Services
- 4110 - Communication Services
General Expenses
- 4320 - Payroll Related Benefits
- 4330 - Faculty/Staff Benefits
General Institutional Expense
- 4340 - Academic Programs
- 4350 - Church Remitted Fees
- 4360 - Administrative Support
- 4370 - Facilities
- 4380 - Materials Management
- 4390 - University Police
- 4500 - Public Service
Operation and Maintenance (5000 series)
Physical Facilities
- 5000 - Director's Office
- 5010 - Planning
- 5020 - Repair Shops
- 5030 - Grounds Maintenance
- 5040 - Custodial
- 5050 - Other
- 5060 - Utilities
- 5080 - College Projects
Plant Fund
- 5500 - Fund Administration
- 5510 - Budgeted Funding
- 5520 - Auxiliary Funding - Major Projects
- 5525 - Auxiliary Funding - Minor Projects
- 5530 - Auxiliary Funding - SAS Projects
- 5540 - Miscellaneous Funding - Major Projects
- 5545 - Miscellaneous Funding - Minor Projects
- 5550 - Church Funding - Major Projects
- 5560 - Church Funding - CNA Projects
- 5561 - Church Funding - CNA Replacements
- 5562 - Church Funding - CNA Renewals
- 5563 - Church Funding - CNA Improvements
- 5564 - Church Funding - CNA Support
- 5565 - Church Funding - CNA Projects MTC
- 5566 - Church Funding - CNA Projects MPS
- 5567 - Church Funding - CNA JC
- 5568 - Church Funding - CNA SMTC
- 5569 - Church Funding - CNA ITS Projects
- 5570 - Unexpended Funding - Major Projects
- 5575 - Unexpended Funding - Minor Projects
Auxiliary Operations (6000 series)
- 6000 - Auxiliary Operations
- 6500 - Public Service
General Revenue
- 7000 - General Revenue
- 7010 - Appropriation from Church
- 7020 - Tuition
- 7030 - Fees
- 7040 - Gifts
- 7050 - Rental Revenue
- 7060 - Investment Income
- 7070 - Indirect Cost Reimbursement
- 7090 - Other General Revenue
Loans
- 7100 - Short Term
- 7110 - Long Term - Church
- 7120 - Long Term - Other
Deposits Held for Others
- 7200 - Deposits Held - Clubs and Organizations
- 7210 - Deposits Held - Student Deposits
- 7220 - Deposits Held - University Accounts
- 7230 - Deposits Held - Scholarships/Grants
General Net Assets
- 7300 - Working Capital Reserve
- 7310 - Reserve for Encumbrances
- 7320 - Other Current Funds Reserves
- 7399 - General University (Balance Sheet only)
Post Close Adjustments
- 7700 - Post Close Adjustments
- 7710 - PCA-Instruction and Academic Support
- 7720 - PCA-Research and Creative Works
- 7730 - PCA-Student Support and Financial Aid
- 7740 - PCA-General and Administrative
- 7750 - PCA-Operation and Maintenance
- 7760 - PCA-Auxiliary Operations
- 7800 - Annuities
- 7900 - Church Affiliates
Last updated: 7/8/2009
Important Links
Reading Reports
- Frequency of Campus Subsystem Feeds
- Journal Sources
- Journal Sources-Campus Subsystems-Line Reference and Line Description Definitions
- Signs Used, +(-)
Financial Accounting System
- Balance Sheet Reconciliation Guide
- Balance Sheet Reconciliation Template
- Fund 20 Rules
- How to Use the University's Financial System
- Journal Entry Approval and Supporting Documentation
- Journal Entry Edit Rules
- Salary and Wage Corrections/Transfers
- Transactions Processing Guidelines
Chartfields
The Church of Jesus Christ of Latter-day Saints | BYU-Hawaii | BYU-Idaho | BYU Jerusalem Center |
BYU Salt Lake Center | LDS Business College | Missionary Training Center
Updated by the webmaster,
Brigham Young University, Provo, UT 84602 - (801)422-4636 -
Copyright 2007, All Rights Reserved